Project Status & Milestone Report Excel Template
An executive project reporting spreadsheet that consolidates project health, milestones, and RAG status indicators for stakeholders.
Download Free Spreadsheet (.xlsx)
Direct client-side generation. Compatible with Microsoft Excel 2016+, Office 365, Google Sheets, and LibreOffice Calc.
Interactive Spreadsheet Preview
Live view of the pre-formatted columns and automated cell formulas included in your download file.
| Milestone Name | Phase | Planned Date | Actual Date | Status | Owner |
|---|---|---|---|---|---|
| Design Approval | Planning | 2026-08-15 | 2026-08-14 | On Time 🟢 | Design Team |
| Beta Release | Execution | 2026-09-30 | Pending | At Risk 🟡 | Engineering |
Chart Data Source: Project work distribution by phase
Visual In-Cell Bars: Planned progress vs. actual progress per phase
Timeline Data: Cumulative % complete across 30 days
KPI Cards: Overall % Complete, Milestones Achieved, Schedule Variance, Overall Health RAG
Historical Data Ledger: 6-month project phase progress history
Heatmap Data Source: 12 weeks × project phases matrix of progress %
=Completed_Tasks / Total_Tasks — % Complete=IF(Actual_Date <= Planned_Date, "On Time", "Delayed") — Milestone Status=IF(%_Complete >= Expected_%, "🟢", "🔴") — Overall Health RAGWho Uses This Template & Why
Executives, stakeholders, and PMO directors needing high-level visibility.
Stakeholders constantly asking for updates. This 1-page report answers all questions instantly.
- Click Download Excel File to save the
.xlsxfile to your computer. - Open Google Drive in your web browser.
- Click + New → File Upload and choose the downloaded file.
- Double-click the uploaded file in Google Drive to open it directly as a native Google Sheets document with all formulas intact.